A digital notice board for every wall people actually pass
A screen at the entrance, the canteen and the time office, showing what is current and nothing else — published from one console, in the language each site reads.
What a digital notice board is
A digital notice board is an ordinary television, in a place people already walk past, showing the notices an organisation wants read. Instead of paper pinned to cork, the notices are published from a web console: change one and every screen carrying it updates, schedule one and it appears on the morning it matters, give it an end date and it removes itself.
It is also called digital signage for internal communication or an electronic notice board. The difference from advertising signage is who it serves. This is built for announcements, approvals and multiple sites — not for selling to passers-by — so it has the things internal communication needs: who may publish, who approves, which screens each site reaches, and a record of what went out.
What it replaces, and what changes
| The paper board | A digital notice board |
|---|---|
| A circular is printed, pinned and covered over within a week. | One notice at a time, in rotation, sized to be read from across the room. |
| Holiday lists stay up months after the holiday. | Every notice carries an end date and removes itself. |
| The second plant hears about a policy change weeks late. | One publish reaches every site at once, or only the sites you choose. |
| Nobody can say whether the night shift saw anything. | Every screen reports what it is playing and whether it is online. |
| An urgent message waits for somebody to walk round with a stapler. | A flash notice takes over the chosen screens within seconds. |
Where the screens go
A notice board works because of where it is, not because of what it cost. The places that earn a screen are the ones everybody passes without being asked to:
Main entrance
Everyone passes it twice a day. Safety messages, visitor instructions, the notice that must reach every single person on site.
Time office
The natural pause at the start and end of a shift, and the one moment the outgoing and incoming shifts overlap.
Canteen
The only place people sit still for twenty minutes. Longer messages, recognition, festival greetings and policy explainers belong here.
Shop floor and rest areas
Shift-specific instructions, machine or line notices, and safety reminders where the work actually happens.
"Who is going to design all these notices?"
This is the question that stalls most digital signage projects, and it is the right question. A screen showing the same three slides for a year is no better than paper, and no HR team has a designer sitting idle.
In IRISBOARD an HR executive types a title and a few details. The notice is written and the poster designed automatically, in the company's own colours and tone, in English or in Hindi, Marathi, Tamil, Telugu, Gujarati, Bengali or Kannada. It can be reviewed, adjusted or regenerated before anything is published, and a library of ready-made posters covers the recurring topics — safety, wellness, festivals, hiring.
The result is that the board stays current without anybody's week being spent on it, which is the only version of this that survives past the first month.
Running one across several sites
- Group screens by site. A shift change in Pune is noise in Mumbai. Each location sees what applies to it; company-wide messages still reach everywhere.
- Decide who publishes and who approves. A screen in a public area is the company's voice. Site HR creates, an administrator approves, and nothing reaches a wall without a second pair of eyes.
- Publish in the language people read. A notice only in English is, for much of a plant workforce, a notice for somebody else.
- Expect the network to fail. Screens must keep playing what they already hold when the Wi-Fi drops, and catch up quietly afterwards.
Questions people ask
Do we need to buy new hardware for a digital notice board?
Usually not. Most workplaces already have televisions in canteens and reception areas. IRISBOARD runs on an existing Android TV, on an inexpensive Android TV stick plugged into any screen with an HDMI port, or straight in a smart TV's own browser with nothing to install.
What happens when the internet goes down?
The screen keeps playing the notices it has already downloaded and catches up when the connection returns. A board that goes blank whenever the network hiccups loses its audience within a week, so offline playback is built in rather than added on.
Can different sites show different notices?
Yes. Screens are grouped by site, and every notice is published to the groups you choose. A site login reaches its own site's screens and no others, while head office can publish to all of them at once.
How many screens does an organisation usually start with?
Two or three at one or two locations — typically the canteen, the main entrance and the time office. Proving it at one site, with a month of content scheduled in advance, tells you far more than a company-wide rollout on day one.
Who can publish a notice?
Whoever you decide. Logins are issued to named people, each with a role and a set of screens they may reach, and an approval step sits between a draft and a wall. Everything published is recorded against the person who published it.
See a digital notice board on your own walls
Twenty minutes, your logo, your notices. We will show you the console, the approval step and a screen playing, and answer what it would take at your sites.